![]() When you define a container field to hold an audio or video file that multiple users will play at the same time, store the data externally to optimize performance.įile references in container fields are supported in server-side scripts only if the file is in a folder that FileMaker Server or FileMaker Cloud are allowed to access (see Paths in server-side scripts). To change the location, see Managing external storage of container data. You can create a script that includes the Insert File script step to specify the contents of a container field.īy default, FileMaker Pro saves externally stored container data in the same folder in which the database file is located. Either option will use less storage space than storing the same graphic with every record. To put a static graphic (like a logo) on a layout, create, paste, or import the graphic directly onto the layout, or use a global container field. To specify how data in a container field displays (for example, whether the image is cropped or scaled), see Formatting and setting up field objects in Layout mode. Then, you can find or sort records based on the information in the text field. You can't find or sort records based on a container field, but you can define a text field to describe or identify the contents of the container. See Maintaining and recovering FileMaker Pro databases. ![]() Important Routine backups are strongly recommended for any document stored on a computer. See Setting up container fields to store data externally. Alternatively, you can choose to keep the data in its native format (through open storage), giving you more control over how folders and files are organized in the external file system. Container data that's stored externally in secure storage is by default encrypted and can be read by FileMaker Pro using secure storage. Storing container data externally promotes faster backups, because after an initial backup has been performed, subsequent backups copy only the external files that were added or changed.Ĭhoose how data is stored: Your data remains protected by FileMaker Pro. Perform incremental backups: Only a reference to an external file is stored inside the database, which keeps databases small and facilitates incremental backups. When users in other locations view database records, the product photo is displayed in their copy of the container field. When a user in one location inserts a file into the container field, the file is transferred to and stored in a folder on the host computer. You can insert files into container fields from your hard drive without having to copy them to a shared volume first.įor example, a shared Products database includes a container field for product photos. ![]() You do not need to configure a shared volume on each local computer to use container fields in a multiuser environment. Share data easily: storing data externally makes sharing a multiuser database easy, because each user works with data that’s stored in one central location. If the container data is stored externally in this situation, the database won't be damaged only the externally stored container data may be lost. For example, if embedding a large file into a container field is interrupted, the database file can be damaged. This practice helps reduce the size of the database file and the possibility of damaging the file. Important The best practice for container fields is to store container data externally. This function also returns metadata about a container field’s contents, such as the height and width of images, photo orientation, cover art of audio contents, barcode type, and signature timestamps. ![]() You can use the GetContainerAttribute function to track how the contents of a container field are stored and how much storage space it uses. When you save a FileMaker Pro file as a self-contained copy, container data that is stored as a file reference, as well as externally stored data, is embedded in container fields in the copy. See Specifying formats for container fields. You can make a container field interactive to optimize the field for content such as audio, video, or PDF files. Store a reference in the field when you select a file to insert into it (see Using data in container fields)ĭefine the field to store data externally (see below) You can reference container fields in calculation formulas or summary fields.ĭata in container fields is by default embedded.
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